Finance Assistant
About the role
Join our Finance team in Seoul, Korea as a
Finance Assistant
, where you will play a key role in keeping our financial operations running smoothly.
The
Finance Assistant
supports the day-to-day finance administration of the MDPI Korea office. The role reports directly to the Head of Finance, with secondary line management from the local Office Manager and/or Representative Director, Korea.
The position supports both the local Korea office and the Finance team at MDPI Headquarters (Basel, Switzerland) in financial administration, bookkeeping support, monthly reporting, audit preparation, and communication with the external accounting provider.
As part of our commitment to fostering a collaborative team environment, this role requires working fully on-site.
Tasks & Responsibilities
- Assist with day-to-day financial operations, including expense forecasting and preparing cost reports.
- Review travel expenses, reimbursements, vendor invoices, receipts, and other financial requests before submission for approval.
- Maintain monthly office expense files and support the preparation of payment files, including supporting documents for travel expenses, salaries, and monthly operating expenses.
- Assist with monthly accounts reconciliation, including cost files and checks against local accounting records.
- Assist with the preparation of information required for local statutory reporting, VAT returns, tax filings, and other government reporting requirements, in cooperation with external accounting and tax advisors.
- Support internal and external audit processes by collecting documents, preparing supporting files and following up on requested information.
- Prepare and submit recurring finance-related applications and reports through local platforms, where applicable.
- Provide monthly headcount and other finance-related information to the relevant internal teams when required.
- Support the MDPI Headquarters Finance team by sharing relevant updates on local finance, accounting, or tax matters when needed.
- Support updates to local finance procedures and internal guidelines by collecting information and keeping records up to date.
- Perform other ad-hoc finance tasks as assigned.
- All meetings and schedules must be managed in Microsoft Outlook calendar / MDPI system.
Requirements
- Educational background: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- General work experience: 2+ years of experience in finance, accounting, bookkeeping, or office financial administration.
- Hard skills: Good understanding of basic accounting principles; knowledge of Korean accounting and tax requirements is an advantage; advanced MS Office skills, especially Excel; strong numeracy and ability to work accurately with financial data and supporting documents.
- Soft skills: Strong attention to detail; good organisational skills and ability to meet deadlines; good communication skills in English; ability to work with both local and international finance stakeholders; reliable, discreet, and able to handle financial information confidentially.
- Must have Korean citizenship and the right to work and reside in the Republic of Korea.
- Must submit Cover Letter including your motivation to apply this job
What We Offer
- The opportunity to contribute to the academic/scientific community;
- Flexible working hours;
- Team bond strengthening through team-building activities;
- Professional growth opportunities with our global training system;
- Working in a collaborative, diverse, and socially responsible team;
- Company retreat facility;
- Health check-ups (1 time per year);
- National holiday gifts and support;
- And more
If you are interested in this position, we look forward to receiving:
- A motivational letter that briefly describes your motivations for joining MDPI
- A resume (EN) including personal information, past & current education,
- If available: reference letters and certificates.
Please note that recruitment may be cancelled if you do not submit supporting documents after the final acceptance, or if the documents are different from the application.
About MDPI
Headquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of
more than 500 journals
across all scientific disciplines. To date, MDPI has published the works of over
4.5 million researchers
, collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high-quality research is freely accessible to readers across the globe.
Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:
https://www.mdpi.com
https://www.mdpi.com/books/
https://sciprofiles.com
https://sciforum.net
https://www.scilit.net
https://www.preprints.org
https://encyclopedia.pub
Please also find MDPI Korea website:
홈페이지 | MDPI Korea
