Museum Partnership Project Manager
About the role
MUSEUM OF FLYING × SHAREWELL
Museum Partnership Project Manager
Reports to
Reports To: Chief Executive Officer, ShareWell
Key partners
Key Partners: Museum of Flying staff; ShareWell functional leads, consultants, and project partners
Status
Status: Part-time employee, non-exempt (hourly), up to 20 hours per week
Location
Location: On-site at the Museum of Flying, Santa Monica Airport, with occasional hybrid flexibility
Term
Term: October 2026 through October 2027
Compensation
Compensation: $33–$36 per hour, commensurate with experience
About the Partnership
ShareWell is a nonprofit shared-services platform supporting mission-driven museums and cultural organizations through leadership, finance, operations, marketing, development, and organizational expertise.
The Museum of Flying and ShareWell are entering a twelve-month operational partnership to strengthen the museum’s systems, programs, community engagement, earned revenue, and long-term sustainability.
The Opportunity
The Museum Partnership Project Manager is the on-site implementation and coordination lead for the Museum of Flying × ShareWell partnership.
Reporting to ShareWell’s CEO, the Project Manager coordinates partnership initiatives, manages volunteers, supports events and exhibits, maintains project plans, and serves as the day-to-day connection between the two organizations.
Collaboration is central. The Project Manager works with the Museum of Flying’s Operations Manager and Historian/Exhibits professional, plus ShareWell staff and functional leads. The role adds capacity and coordination without replacing or overriding existing staff responsibilities or authority.
The Project Manager provides structure and follow-through across work streams. Functional leaders and Museum of Flying staff retain responsibility for strategy, approvals, technical decisions, and specialized execution.
How the Role Works Across the Partnership
The Project Manager coordinates partnership activity, builds on museum staff knowledge, and supports implementation through communication, follow-through, and early identification of obstacles.
The Project Manager may:
–
Organize meetings
–
Maintain schedules
–
Coordinate agreed-upon assignments
–
Follow up on commitments
–
Support implementation
The position does not independently:
–
Set organizational policy
–
Supervise Museum of Flying employees
–
Change museum operating procedures
–
Approve financial commitments
–
Make collections or conservation decisions
–
Determine fundraising or communications strategy
–
Speak on behalf of either organization without authorization
Principal Responsibilities
Partnership Implementation and Project Coordination
Maintain the project plan, including milestones, owners, deadlines, dependencies, and decisions.
Coordinate partnership activity with the Operations Manager and Historian/Exhibits professional.
Identify and escalate conflicts, risks, resource needs, and unresolved decisions.
Keep project information moving consistently among stakeholders.
Volunteer Program Management
Lead volunteer recruitment, onboarding, scheduling, communication, recognition, and coordination.
Coordinate volunteer assignments, training, and supervision with the responsible staff lead.
Create a sustainable volunteer-management structure.
Events and Rental Coordination
Manage schedules and handoffs across development, events, programs, finance, and operations.
Track event requirements, contracts, deposits, vendors, and deadlines with responsible staff.
Provide on-site coordination with museum operations and applicable functional leads.
Support exhibit implementation with the Historian/Exhibits professional and ShareWell leads while respecting collections, interpretation, and conservation authority.
Support readiness for the anticipated signature exhibit or another approved major initiative.
Maintain records and track approvals, dependencies, and decisions.
Documentation, Reporting, and Transition Support
Document processes so systems and knowledge remain usable after the partnership.
Support transition planning through records, procedures, closeout materials, and partner introductions.
Ability to coordinate multiple projects, stakeholders, deadlines, and dependencies.
Strong project-management and documentation habits, including trackers, logs, checklists, schedules, and procedures.
Sound judgment about when to act, coordinate, or elevate decisions.
Experience coordinating events from planning through on-site delivery.
Proficiency with Microsoft 365 and common project-management tools.
Bachelor’s degree or equivalent education and experience.
Move throughout exhibit, event, and storage areas.
Lift and carry up to 25 lbs.
Communicate via telephone, video conference, email, and in person.
Reasonable accommodations will be provided in accordance with applicable law.
Equal Opportunity Employer
ShareWell is an Equal Opportunity Employer committed to an inclusive workplace. We provide equal employment opportunity without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local law.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions and to participate in the application process. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
Job Description Disclaimer
This description is not exhaustive. Duties may be modified to meet organizational and partnership needs in accordance with applicable law.
How to Apply
To apply, submit a resume and cover letter describing relevant experience to [email protected] with “Museum Partnership Project Manager” in the subject line. We encourage interested applicants to apply even if they do not meet every qualification.
