Payroll Coordinator

Responsibilities

Kforce has a client that is seeking a Payroll Coordinator in Santa Monica, CA. Summary: We are seeking a detail-oriented Payroll Coordinator to support payroll processing, compliance, reporting, and employee payroll administration. This role is responsible for ensuring accurate and timely payroll processing, auditing payroll data, maintaining payroll records, and supporting payroll-related inquiries while adhering to federal, state, and local regulations. The ideal candidate has experience processing payroll in a large, multi-state environment, strong attention to detail, and the ability to manage competing priorities while maintaining confidentiality. Key Responsibilities: Payroll Processing & Administration:

• Process end-to-end payroll activities accurately and on schedule
• Review employee payroll and HR data to ensure completeness and accuracy
• Audit payroll transactions and identify discrepancies before payroll processing
• Maintain payroll records, documentation, and supporting files
• Process payroll adjustments, deductions, garnishments, and special payments
• Assist with multi-frequency payroll processing as required

Compliance & Reconciliations:

• Ensure compliance with federal, state, and local payroll regulations
• Apply multi-state payroll and tax rules accurately
• Reconcile payroll reports, payroll integration files, and banking files
• Perform payroll audits and data validations
• Support SOX compliance requirements and payroll controls
• Maintain knowledge of wage and hour laws and payroll best practices

Reporting & Employee Support:

• Generate recurring and ad hoc payroll reports
• Research and resolve payroll discrepancies and employee inquiries
• Partner with HR, Benefits, and Accounting teams to ensure payroll accuracy
• Provide exceptional customer service while maintaining confidentiality
• Assist with payroll projects, process improvements, and system enhancements

Requirements

• 2+ years of payroll processing experience
• Experience using ADP Workforce Now
• Experience processing payroll in a large company environment
• Multi-state payroll experience
• Understanding of payroll regulations, payroll taxes, and compliance requirements
• Knowledge of HR policies and payroll processes
• Intermediate Microsoft Excel skills, including: VLOOKUP/XLOOKUP; Pivot Tables; Data Validation; Payroll Reporting; Reconciliations
• Strong Microsoft Office skills
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Strong customer service skills
• Ability to prioritize competing demands and work under pressure
• Ability to work independently and collaboratively

Preferred Qualifications

• Payroll accounting experience
• Garnishment processing experience
• Experience with payroll audits and reconciliations
• Multi-frequency payroll experience
• Experience working in large or complex payroll environments
• Industry experience in highly regulated or high-volume organizations

Key Competencies

• Payroll Processing
• Multi-State Payroll
• ADP Workforce Now
• Payroll Compliance
• Payroll Auditing
• Payroll Reconciliations
• Wage & Hour Compliance
• SOX Compliance
• Employee Support
• Microsoft Excel
• Attention to Detail
• Problem Solving

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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