HV Administrative Assistant

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary:

The High Voltage Administrative Assistant provides administrative and operational support to the High Voltage (HV) department, assisting project managers, estimators, field operations, and department leadership. This role is responsible for coordinating project documentation, maintaining records, supporting procurement and scheduling activities, tracking project deliverables, and ensuring accurate communication between internal teams, clients, vendors, and field personnel.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.

This role will be fully remote. Specific location details and expectations will be discussed during the interview process.

Job Description:

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties:

Administrative Support

• Provide administrative support to the High Voltage department leadership and project teams.

• Maintain organized project files, correspondence, contracts, drawings, and documentation.

• Prepare reports, presentations, meeting agendas, and meeting minutes.

• Manage department calendars, appointments, and scheduling needs.

• Coordinate travel arrangements and meeting logistics when required.

Project Coordination

• Assist project managers with project startup, closeout, and general project administration.

• Track project milestones, deadlines, submittals, RFIs, and change orders.

• Maintain project logs and ensure documentation is current and accurate.

• Support project teams with document distribution and document control processes.

• Assist with project handoffs between business development, preconstruction, and operations.

Procurement & Vendor Support

• Assist with purchase order creation, tracking, and filing.

• Coordinate equipment and material deliveries with vendors and project teams.

• Maintain vendor records and support procurement documentation.

• Track lead times and assist with material status updates.

Financial & Reporting Support

• Assist with invoice processing and documentation.

• Support budget tracking and cost reporting activities.

• Compile project data for management reporting.

• Maintain accurate records related to project costs and expenditures.

Communication & Coordination

• Serve as a point of contact
• for internal departments, clients, vendors, and field personnel.

• Coordinate communication between project managers, field supervisors, and stakeholders.

• Assist in preparing customer correspondence and project updates.

• Ensure timely distribution of project-related information.

Data Management

• Enter and maintain data within project management, ERP, CRM, and document management systems.

• Generate reports and dashboards as requested by management.

• Maintain department databases and records with a high degree of accuracy.

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits:
Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range:

$25.10 - $31.38

Pay Rate Type:

Hourly

SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.

In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.

Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.

Job Number: J14064

If you’re interested in a meaningful career with a brighter future, join the SOLV Energy Team.